| 1 | Food-contact compliance | Confirm that every layer, adhesive, ink, coating, fitment, and closure is suitable for the intended food, filling process, storage conditions, and destination market. | Material specifications, declarations of compliance where applicable, and supporting test reports for the finished packaging structure. | Provide the supplier with the product, process, and target-market details. Verify applicable requirements with a qualified regulatory specialist. |
| 2 | Market-specific regulations | Requirements differ by market. For example, EU food-contact framework requirements include Regulation (EC) No 1935/2004; plastic layers may also be subject to Regulation (EU) No 10/2011. In the United States, applicable FDA food-contact requirements depend on the materials and conditions of use. | Written compliance documentation identifying the relevant rules, materials, intended conditions of use, and any limitations. | Assess each destination market separately; do not assume that a document or approval for one country automatically applies elsewhere. |
| 3 | Food safety management | Review the supplier’s hazard controls, hygiene practices, contamination prevention, change control, and corrective-action processes. | Current food-safety management certificates, audit summaries, HACCP-based plans, and records showing corrective actions are closed. | Check the certificate’s scope, site, issuing body, and validity. Treat certification as one part of supplier assessment, not a substitute for due diligence. |
| 4 | Packaging quality systems | Evaluate controls for incoming materials, printing, lamination, pouch conversion, sealing, inspection, and release. Packaging-sector certification may be relevant to a converter’s operations. | Quality-system certificate scope, process-control plans, inspection criteria, nonconformance records, and product-change procedures. | Confirm that the certified site and activities cover the specific pouch manufacturing steps being purchased. |
| 5 | Retort and filling capability | For products requiring retort processing, confirm that the pouch structure, seals, fitment, and filling process are designed and validated for the specified thermal process. | Process-validation records, material and seal specifications, production-trial results, and documented approval of the complete packaging system. | Have the food processor and qualified process experts agree on the process requirements. Do not rely on a general claim that a pouch is “retortable.” |
| 6 | Seal and pouch integrity | Check seal strength, leak performance, visual defects, pouch dimensions, fitment attachment, and resistance to handling and distribution conditions. | Defined test methods, acceptance limits, inspection frequency, test records, and procedures for investigating failures. | Agree on specifications and sampling plans before production. Ensure test methods are suitable for the pouch design and intended use. |
| 7 | Traceability and recall readiness | Assess whether the supplier can trace packaging materials and production lots through converting, inspection, shipment, and relevant sub-suppliers. | Lot-coding examples, traceability procedures, mock-recall results, and records showing how quickly affected materials can be identified. | Define lot identification and record-retention expectations in the supply agreement, and periodically review mock-recall performance. |
| 8 | Capacity and continuity | Verify available production capacity, equipment fit, lead-time assumptions, minimum order quantities, maintenance planning, and contingency arrangements. | Capacity and lead-time data, production schedules, business-continuity plans, and disclosure of critical outsourced processes. | Validate assumptions with a production trial and discuss how supply interruptions, material shortages, or equipment downtime will be managed. |
| 9 | Shelf-life and distribution performance | Confirm that the packaging protects the product under its intended storage and distribution conditions, including exposure to light, oxygen, moisture, temperature, and transport stress as relevant. | Barrier specifications, product-pack compatibility results, stability or shelf-life study data, and distribution-test results appropriate to the product. | Set performance criteria with the food manufacturer and verify them using the actual product, pouch construction, and planned supply chain. |
| 10 | Specifications and change control | Ensure the approved pouch construction, dimensions, printing, materials, fitments, and tolerances are documented and controlled. | Approved technical specification, drawings, color standards, sample approval records, and a documented process for notifying buyers of changes. | Require prior review and approval for changes that may affect safety, compliance, performance, appearance, or production compatibility. |