| Applicable standards and approvals | 15% | Identifies applicable project requirements, such as NFPA 20 where specified, and provides verifiable product listings or approvals when required by the project or authority having jurisdiction. | Confirm that the exact proposed pump, driver, controller, and configuration match the stated listing or approval. Check that documentation remains available for future inspections. | _____ |
| Hydraulic and duty-point suitability | 15% | Provides pump curves and clearly identifies rated flow, rated pressure, suction conditions, and the proposed operating point. The selection should be checked against the project’s hydraulic calculations. | Confirm that the final approved selection and test results can be retained for comparison during commissioning and future maintenance. | _____ |
| Complete scope and system compatibility | 10% | Lists the pump, driver, controller, base, coupling, accessories, and exclusions. Identifies electrical, fuel, piping, ventilation, and space requirements that affect installation. | Request interface drawings and a written responsibility matrix. Check that replacement parts and compatible components can be identified from the supplied records. | _____ |
| Manufacturing quality and traceability | 10% | Explains inspection and test procedures, material documentation where applicable, serial-number traceability, and the records supplied with the equipment. | Review the quality-management documentation and confirm how nonconformities, corrective actions, and product changes are controlled. A quality-system certificate alone does not establish product approval. | _____ |
| Factory testing and documentation | 10% | States which factory tests are included, the test conditions, acceptance criteria, and whether certified test reports will be provided for the proposed configuration. | Confirm report retention, access to test records, and the supplier’s support for site acceptance testing and commissioning documentation. | _____ |
| Delivery and project coordination | 10% | Provides a realistic production and delivery schedule, identifies schedule assumptions, and describes drawing review, submittal, and shipment milestones. | Ask how schedule changes are communicated and what escalation process applies if production, shipping, or documentation is delayed. | _____ |
| Warranty and service terms | 10% | States warranty duration, start date, coverage, exclusions, claim process, and responsibility for labor, travel, and freight. Compare terms rather than assuming a standard warranty applies. | Request written service response arrangements, escalation contacts, and details of available field support in the project location. | _____ |
| Spare parts and maintainability | 8% | Provides a recommended spare-parts list, parts identification method, maintenance information, and any special tools or service requirements. | Confirm how parts availability is managed over the expected service life and whether superseded parts have documented replacements. | _____ |
| Training and technical support | 7% | Describes operator and maintenance training, manuals, troubleshooting guidance, and support available during installation and commissioning. | Check whether training materials can be updated and whether technical assistance is available after the initial project handover. | _____ |
| Commercial clarity and lifecycle value | 5% | Separates equipment price, options, freight, commissioning, taxes, and exclusions. Identifies payment terms, quotation validity, and any price-adjustment conditions. | Compare expected maintenance, parts, service, and operating costs alongside the purchase price. Clarify how future service rates and parts pricing are handled. | _____ |