| 1. Define the Product | Product type, pork cut, net weight, drained weight, sauce or brine, salt level, packaging format, language requirements, and shelf-life target. | Common retail cans range from approximately 200 g to 1,000 g net weight; foodservice formats may be larger. | Technical specification, approved artwork, ingredient declaration, nutrition panel, allergen statement, and product photographs. | Match the written specification with the physical sample before placing a production order. |
| 2. Check Supplier Qualification | Export authorization, food-safety system, traceability, recall procedure, production capacity, quality records, and experience with the destination market. | Allow 1–3 weeks for document review, sample evaluation, and commercial verification. | Facility license, HACCP-based plan, applicable certification, audit report, certificate of analysis, and recent export references with confidential details removed. | Confirm that the processing facility is eligible to export animal-origin products to the destination country. |
| 3. Establish the Order Quantity | Units per carton, cartons per pallet, pallet dimensions, gross weight, carton dimensions, production minimum, and loading plan. | A 20-foot container commonly carries about 18–24 metric tons of canned food, subject to packaging, road limits, and carrier rules. | Packing list draft, pallet pattern, carton specification, container loading diagram, and confirmed purchase-order quantity. | Use the lower of the container's payload limit, local legal road weight, and warehouse handling capacity. |
| 4. Agree Commercial Terms | Unit price basis, currency, payment schedule, inspection rights, production tolerance, claims process, and selected Incoterms® rule. | Common structures include deposit plus balance against shipping documents; exact terms are negotiated per order. | Signed purchase order, sales contract, pro forma invoice, quality agreement, and bank-payment instructions verified independently. | State the named place or port precisely. “DDP” requires special review for import-tax and importer-of-record responsibilities. |
| 5. Approve Samples and Packaging | Can integrity, seam condition, vacuum, label accuracy, case strength, pallet stability, and resistance to moisture or crushing. | Keep a sealed reference sample and retain the approved packaging version for the full contract period. | Approved sample record, packaging specification, label proof, lot-code format, and palletization instructions. | Confirm that mandatory labeling is available in the destination market’s required language or languages. |
| 6. Plan Production | Raw-material availability, filling schedule, retort process, lot size, coding, finished-product release, and pre-shipment inspection date. | Approximately 3–8 weeks after specification approval, depending on capacity, packaging availability, and order volume. | Production schedule, batch records, retort or thermal-process records, certificate of analysis, and inspection report. | Do not release the final payment until agreed quality documents and quantity evidence are available. |
| 7. Select Ocean Freight | Port of loading, destination port, container type, booking cut-off, free time, transshipment risk, demurrage terms, and cargo insurance. | Port-to-port transit commonly takes about 20–45 days, excluding inland transport, transshipment, and customs delays. | Booking confirmation, bill of lading instructions, container seal number, insurance certificate, and shipping schedule. | Canned pork is generally shelf-stable, but protect cargo from water exposure, severe heat, impact, and prolonged storage in poor conditions. |
| 8. Prepare Customs Classification | Product description, country of origin, customs value, net and gross weight, tariff classification, import permits, and sanitary requirements. | Prepared or preserved pork is often reviewed under HS heading 1602.49, but the complete tariff line varies by importing country. | Commercial invoice, packing list, bill of lading, certificate of origin, health or sanitary certificate, import permit, and insurance document where required. | Obtain a classification decision from the destination customs authority or a licensed customs broker before shipment. |
| 9. Manage Import Clearance | Importer registration, customs bond if applicable, duty, value-added or goods-and-services tax, inspection fees, port charges, and broker authorization. | Routine clearance may take 1–5 business days after complete documents; regulated food shipments can take longer. | Customs entry, payment receipt, release notice, inspection records, and government-agency approvals. | Ensure invoice values, quantities, lot numbers, country of origin, and tariff classification are consistent across all documents. |
| 10. Inspect on Arrival | Container condition, seal number, carton count, pallet count, can dents, swelling, rust, leakage, label compliance, lot codes, and remaining shelf life. | Inspect before unloading or within 24 hours of delivery; quarantine damaged or questionable lots. | Receiving checklist, photographs, temperature or condition notes, shortage report, nonconformance report, and signed delivery receipt. | Never accept visibly swollen, leaking, severely dented, perforated, or heavily corroded cans into saleable inventory. |
| 11. Store and Rotate Inventory | Warehouse cleanliness, dry storage, pest control, pallet clearance, lot traceability, first-expiry-first-out rotation, and recall readiness. | Follow the product label and technical specification; many commercially sterilized canned foods have multi-year shelf lives when stored correctly. | Warehouse temperature and condition log, inventory register, lot-release record, and recall contact list. | Store in a cool, dry, well-ventilated area away from direct sunlight, chemicals, standing water, and extreme temperature changes. |
| 12. Handle Claims and Reconciliation | Shortage quantity, damaged units, specification deviations, late delivery, documentation errors, and agreed claim-notification period. | Report visible damage immediately and follow the contract deadline for concealed damage or quality claims. | Claim notice, inspection evidence, delivery receipt, lot details, invoice reconciliation, and corrective-action response. | Link every claim to the purchase order, container number, seal number, lot code, and photographic evidence. |